Description:
Administrative Specialist
Park City, KY
Responsibility & Authority
The Administrative Specialist is responsible for providing support to managers, engineers, supervisors, and customers by gathering, auditing and presenting accurate data.
The Administrative Specialist gathers and analyzes project data, payroll data and data from layered process audits to establish and maintain policies, processes and procedures.
The Administrative Specialist prepares various reports, charts and payroll data for customers and for management.
With direction from managers, engineers and supervisors, the Administrative Specialist develops job aids, work instructions and project documents.
The Administrative Specialist maintains inventories of uniforms and supplies as well as maintaining an organized office environment
Requirements:
Minimum Position Requirements (Skills & Abilities)
Ability to create, read, interpret and improve charts, graphs and other data
Ability to analyze data and spot and correct discrepancies
Professional written and verbal communication skills
Extensive Excel, Outlook, Word and Power Point skills
Ability to accurately type a minimum of 60 words per minute
Strong knowledge of payroll standards, policies, and procedures
Strong knowledge of all Microsoft Office programs including Excel, Outlook & PowerPoint
Strong level of professionalism and trustworthiness
Effectively builds relationships with current and potential customers, Bluegrass leadership and team members through verbal and written communication
Excellent attention to detail and problem solving skills
Abides by Bluegrass’ Mission, Vision and Core Values at all times
Follows detailed processes and completes tasks with minimal supervision
Continually evaluates processes and procedures to improve efficiency and accuracy
Reviewing orders in WMS
Communicating with customer service reps
Looking up info in WMS
Printing and preparing orders for picking
Processing and scheduling orders for LTL shipments
Controlling documents – Filing and sending to customer
Sending tracking/pro numbers to customer
Making inventory adjustments/corrections if needed
Assisting on floor as needed for the following;
Verifying order accuracy
Picking orders (if short handed)
Placing appropriate documents with pallets/orders
Physical Demands
Administrative Specialists must be able to sit, stand, use both hands, and type for extended periods of time.
The ability to work with others and alone is necessary.
Administrative Specialists are required to grasp, walk and lift up to 30 lbs.
on occasion.
Administrative Specialists typically work in a temperature controlled environment, but may be required to work in varying temperatures and in noisy production and warehouse environments.
Hand/eye coordination is routinely required.
Tools and/or Equipment Used
RF Scanners, Computers, telephone and general office equipment will be used as well as warehouse and production software.
Education
Must have at least a HS Diploma or Equivalent
Associates or Bachelor’s Degree is highly desirable
Work Experience
At least 1 year of administrative and payroll experience in a warehousing or manufacturing environment is required
Whatsapp
